Know what you own, where it is and who has it, from the first request to final disposal.
Nanosoft Asset Management (NanoAssetSuite) keeps track of everything your organisation owns over its whole life. It covers asking for an item, getting it approved, ordering it, receiving it, tagging it, handing it out, moving it, maintaining it, writing down its value and finally disposing of it. It all runs in your web browser. Each organisation gets its own private workspace with its own departments, rooms, roles and approval steps. Every action is recorded, so you always have the full history, and you can see it in dashboards and export it as reports.
What it does
- From request to delivery: staff raise requests, each department approves them in stages, purchase orders go out, and received items are tagged as assets straight away.
- Tags, QR codes and labels: tags are created automatically, you can design your own labels, and you can print them one at a time or in bulk to a Zebra label printer or from the browser.
- Find anything fast: scan an asset's QR code with a phone or webcam, or search by tag, serial number, the person holding it, or department.
- Who has what: assign items to people or rooms, approve transfers, and see the full history of where each item has been.
- Maintenance, damage and insurance: maintenance tracking, damage reports with photos, and insurance policies and claims.
- Value and disposal: depreciation using straight-line or reducing-balance, and every disposal (sell, donate, write off or scrap) needs approval.
- The right access for the right people: each company sets its own permissions, roles can be limited to a department, and nobody can approve their own request.
- Full record and timely alerts: every change is logged, admins sign in with a code sent by email, and you get alerts when warranties or insurance are about to expire, items are overdue for return, or approvals are waiting.
Modules
Asset Register (with Excel import), Categories and Types, Requisitions, Purchase Orders and Receiving, Suppliers, Asset Requests, Custody and Transfers, Movement History, Pending Approvals, Departments and Rooms, Tags and Labels, Scan and Search, Maintenance, Incidents and Insurance, Depreciation, Disposals, Dashboard and Reports, Notifications, Users and Roles, Audit and Security Log.
Who it is for
Schools: it handles sections, years and classes, makes class and room custodians responsible for items, and has roles for Facilities and Procurement. It also suits offices, NGOs and organisations of any size that look after equipment, furniture and IT across several departments and locations, and need reports their finance team can use.